Core-Elements-Intro

 
 

​​​​​​​​​​​​​​​​​​​Understanding and analysing vocational education and training systems 

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An introduction ​


There is an updated version available as PDF in English and French.


​​​1. VET demand and access

VET – vocational education and training – serves a double purpose, and meets two sorts of demand:

  • First, it has to provide the economy with the skilled labour it needs to produce wealth. In this sense it meets an economic demand;
  • Secondly, it has to equip citizens, and in particular young people, with the skills they need if they are to find and keep a job, or to start their own business. This is the most important way they can integrate themselves into society and the labour market, and develop personally. In this sense it meets a social demand.
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Both the social and the economic demand, however, are heterogeneous and subject to frequent changes. They consist of many different components, which vary and interrelate in complex ways.​​​


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VET demand and access

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​2. VET systems and their expected outcomes and impact for the economy and society

VET is often associated with imparting only technical skills. This is an appropriate approach if one wants to upgrade the skills of people who are already employed and need to acquire some specific knowledge and skills, for instance in order to cope with new technologies. From a holistic point of view, however, this approach falls short. VET as a system has a much broader range of outcomes, which can be summarised mainly under three main headings:​

  • personal development;
  • occupational competence; 
  • and educational mobility.

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In the first subchapter, the VET outcomes are disscused in more detailed manner. The second subchapter is devoted to the impact for economy and society.


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​3. Institutional, financial and legal framework for VET delivery

We have looked at the different demands VET systems have to respond to, and we have learned about the outcomes they are expected to generate for their target groups and the impacts these may have for society and the economy. Let us now look a little more closely into VET delivery itself, starting with its institutional, financial and legal framework. 



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4. Key inputs for VET delivery

Let us now have a look at the key inputs for VET delivery. The following five are the most important ones in each VET system:

  • curricula, training material and media;
  • teachers and trainers;
  • training infrastructure;
  • management;
  • and mode of training delivery.




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5. Learner support

Transition from school to work, with VET as its most important cornerstone, is not always and not for all young people a smooth process. There are many obstacles and problems and a certain risk of failure, in particular for special needs groups. This is why many countries have developed different support measures to prepare, accompany, and follow up the training process in the VET system. ​


The most important and widespread learner support measures are the following:

Vocational orientation takes place during the final years of general education and aims to make young people aware of the world of work and help them to identify the occupational areas which might be interesting for them.

Career guidance or counselling is offered at the interface of general education and VET and provides detailed information on specific training pathways and related jobs. It sometimes includes ability tests and advice regarding admission. It addresses job-seekers as well as employed people who want to develop their skills. It is an important instrument to help different target groups make informed choices when opting for a specific VET programme.

Different advisory services and special supportive courses are sometimes offered during the training process. The aim of these measures is twofold: to prevent or at least reduce or mitigate dropout – which is still a common feature of many training programmes – and to make sure that the participants perform well in the final assessment, thus increasing the number of successful graduates.

Job placement services take place at the interface of VET and employment. Although placement is a key function of the labour market system and in particular of the public employment services it is more and more widely acknowledged that training providers also have a role to play. This covers issues like networking with local companies, internships, and preparation for job search (how to identify job opportunities and how to apply).

Coaching or mentoring for beginners in the world of work and their employers can also be found more and more often. It is known that the first couple of months in a job are decisive for stable employment. Support provided by coaches or mentors can reduce the risk of failure during this period. This is very important for special needs groups and in particular for those who opt for self-employment.

All these supportive measures are still underdeveloped or even non-existent in the VET systems of most of our partner countries. But there is a trend to introduce such instruments in order to make the rather expensive training programmes more efficient and effective. For donor interventions in VET, which often emphasise the inclusion of special needs groups, it is almost a must to consider such complementary actions. 


Consider the following key analytical questions regarding supportive measures:

  • Which of the above-mentioned learner support measures are applied in the current VET system, to what extent, and who is using them, at what level of education?
  • What are ​​the experiences so far: to what extent do they contribute to the effectiveness and efficiency of VET delivery?
  • Which of these supportive measures are needed for the specific target groups of an envisaged VET reform or donor intervention?
  • What would be the prerequisites and financial implications of introducing one or more of these supportive measures in the VET system or in a specific donor programme?
  • Who could be partners and allies for the introduction of learner support in a VET system?



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6​​. Assessment certification

VET usually terminates with assessment. Participants have to provide evidence that they have acquired the knowledge and skills that the economy requires for the specific occupations they have been trained for, in other words that they are competent and able to perform the jobs in accordance with industry performance standards.

This is confirmed by certificates issued by the competent authorities, or the competent educational institution or private organisation. These certificates are the "driving licences" for the labour market and the economy. Their value for their holders – that is to what extent they facilitate access to employment and income – depends very much on their degree of recognition.

It is therefore crucial that certificates are credible, i.e. that recruiting companies can trust them. This implies that the assessment is:

    • relevant – it assesses the knowledge and skills that are decisive for job performance;
    • reliable – the test instruments used are appropriate to measure whether or not a person is competent;
    • and objective – the assessment criteria and procedures used are the same for all candidates and the assessors are impartial. 

Again, the reality in our partner countries is often far away from this. What we often find is assessment done by the trainers who delivered the course, and certificates issued by the training providers themselves. Very often, practical skills are not sufficiently considered in assessment. As a result, the certificates are more or less useless to the graduates when they apply for a job, and employers have to invest significant time and effort in getting the right applicants.

A relatively new trend in many countries is the opening up of assessment also to people who did not participate in a specific training course but acquired relevant competences at the workplace or through other forms of informal learning. This is usually called recognition of prior learning (RPL) and is a powerful tool to help unemployed people to get their occupational competences recognised and to facilitate their labour market integration. It also stimulates lifelong learning because formal certificates are often required for participation in further training.

This is why certification and assessment, including RPL, appear more and more often on VET reform agendas. For our partner countries it is of particular importance because many companies do not take the certificates issued by the VET system into consideration, while at the same time many employed and unemployed people are competent, but do not have a formal qualification.


Finally, consider these key analytical questions on the issue of certification and assessment:

  • How is assessment and certification organised in the current VET system? Is there an opportunity for recognition of prior learning?
  • How relevant, reliable, and objective is the assessment system?
  • To what extent are practical skills considered​​ in the assessment?
  • To what extent and how are representatives of the world of work included in assessment?
  • To what extent are certificates known and recognised in the world of work?


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 7. VET systems: the complete picture

The following illustration provides an overview of a typical VET system and its interfaces with general education, labour markets and the employment system. 

 


It goes without saying that the different elements and factors shown in this graphic, and elaborated and explained in the text, interrelate with each other. This is what makes a system a system. The complex interdependencies and cause-and-effect relationships between the elements and factors have only been touched in the text and can hardly be depicted in a graphic. Typical examples of such interrelations are:

      • Technological change and innovation often require the revision (or replacement) of curricula, which might imply the adaptation of training infrastructure and/or training of trainers and/or assessment and certification, or even a change in the mode of delivery.
      • Opening VET up to special needs groups also requires the revision of curricula, not primarily with regard to objectives, but most probably with regard to timing and methodology. It also may imply a change or adaptation in the mode of delivery and trigger the need for specific learner support.
      • The closer involvement of companies in VET delivery, for example regarding work-based learning, significantly changes the role of teachers and trainers, has an impact on curricula and training infrastructure, and requires adaptations of management and administration, and funding as well.


Each intervention that changes one of the elements of the system has knock-on effects in other elements and/or requires changes to be made to other elements. Describing and analysing the main interrelations within a VET system would go far beyond the scope of this introduction. This might be subject of follow-up activities within the employment and incomenetwork of SDC – if and when requested by you, the users of this presentation. ​


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